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Payroll & HR

we've got itall

Our comprehensive services and products allow you to run your business more effectively and efficiently. You simply gather your payroll information and, at your convenience, transmit it to us by e-mail, fax, or online. Once we have your payroll information, your payroll checks and reports are on their way. We also provide solutions for complete human capital management, helping HR departments to go from hire to retire with their employees.

One Solution

for all your HRMS needs

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Payroll & HR

Payroll & HR

Our payroll and HR services are adaptable to large and small businesses and give you the amount of control you want. Our online payroll system means you can access and monitor your payroll at any time. We provide payroll checks, Direct Deposit or payroll debit card charges for your employees, and we can even print and deliver checks and reports to you. Our payroll products can also work for restaurants and other tipping situations, and employees can have online access to their paycheck and W-2.

Our tax services can help you keep better records throughout the year and avoid the penalties of missed deadlines. We will calculate how much should be taken out throughout the year for federal, state, and local taxes, and keep on top of changes such as unemployment taxes and any new tax requirements that may arise. We file your taxes promptly and accurately, giving you detailed tax summary statements along the way.

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Employee Benefits

Employee Benefits

PayrollRx can assist you in making complicated benefit decisions for your employees. You can also offer supplemental insurance benefits to your employees without any expense to your business. Certain benefits give the business and the employee the pre-tax savings. Choosing a major group medical plan, dental , vision, disability, life insurance, accident, cancer or specific disease policies are less confusing when Payroll Rx coordinated the set up and maintenance of theses policies.

Employees can view their options in their personal benefits portal. Payroll Rx handles the submission of payments with 360 integration.

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Cloud Based Team Solutions

Cloud Based Team Solutions

Our Human Resource Management System allows you to safely track and store all employee details and credentials with confidence. At Payroll Rx, we want to make it as easy as possible for you to keep track of important details about your employees so that your business can operate legally and function efficiently.

From basic details like emergency contacts and driver’s license information to reporting for certifications, education levels, and performance reviews, we make it easy to create employee profiles and keep track of important milestones or training requirements. The system will even let you know when certificates expire or upcoming tests are required. Other information that can be stored in the system includes military service, security clearance levels, work visas, and any company property loaned out to the employee.

Compare options

regular tasks required for each Payroll configuration compared with costs

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  • In-House

    $$

    • ONE TIME TASK – BUY SOFTWARE

    • THEN – EVERY PAY DATE YOU MUST:
    1. Collect time keeping data – make edits – perform calculations
    2. Input time keeping data
    3. “Run Checks”
    4. Fix printer jams, add paper
    5. Pay for check stock
    6. Sign Checks
    7. Remember to log into direct deposit portal from bank (additional fees incurred)
    8. Key in net pay data, add new employee data, import data
    9. Stuff envelopes
    10. Hand out paychecks/paystubs
    11. Make accounting entry
    12. Remember to pay payroll taxes
    13. Take 8109 coupon to bank or log into EFTPS or bank portal (extra fees here too)
    14. Risk failing to remember and get payroll tax penalty notices
    15. Live with no guarantee of timely and accurate payroll tax payments and quarterly filings!

    • 4 TIMES PER YEAR – YOU MUST:
    1. Remember to prepare quarterly payroll tax reports
    2. Prepare quarterly payroll tax reports, read instructions, etc….
    3. Sign Payroll Tax Reports
    4. Remember to mail payroll tax reports
    5. Find state report forms to file – where did they go?

    • ANNUALLY YOU MUST:
    1. Order, travel to get, W2 forms
    2. Reconcile your payroll to agree to all form 941’s
    3. Add other pay items needed for W2’s
    4. Print W2’s, fix print jams, load paper
    5. Stuff envelopes
    6. Set up electronic filing with SSA
    7. Remember to file W2’s/W3’s by mail or via SSA
    8. Pay for tax tables (or license fees for payroll module) every year (minimum of $200/year)

    FYI – To offer 10 employees direct deposit on your own (For example a bi-weekly pay period) costs $250 to $500 in annual bank fees alone!

  • Hired CPA

    $$$

    • You may have to buy your own software and pay at least $200 each year for tax tables – or other module licensing costs

    • THEN – EVERY PAY DATE YOU MUST:
    1. Collect time keeping data – make edits – perform calculations
    2. Input time keeping data or Fax/Drop off with Firm – or call in, or leave message and wait for call back
    3. Drive to pick up paychecks – or print at your site
    4. Fix printer jams, add paper – maybe.
    5. Pay for check stock – or firm orders and bills you for it.
    6. Sign Checks (or at least stuff/lick envelopes)
    7. Remember to log into direct deposit portal from bank (additional fees incurred) – or pay CPA to do this for you – either way, you’ll still incur bank charges
    8. On direct deposit portal – key in net pay data, add new employee data, or import data.
    9. Hand out paychecks/paystubs
    10. Make accounting entry – maybe – usually not
    11. Remember to pay payroll taxes – sometimes – depends on firm
    12. Take 8109 coupon to bank or log into EFTPS or bank portal (extra fees here too) – again, depends on firm
    13. Risk failing to remember and get payroll tax penalty notices
    14. Live with no guarantee of timely and accurate payroll tax payments and quarterly filings
    15. Deliver paychecks/stubs to all of your locations. Even your own single location – most Firms will not deliver. And what they do deliver is usually not stuffed/sealed, let alone signed.

    • 4 TIMES PER YEAR – YOU MUST DO:
    1. Drive to Firm to sign forms – sometimes get a call from firm with one day left to file.
    2. Remember to mail payroll tax reports – some firms will mail for you, but after you drive somewhere to sign them.

    • ANNUALLY YOU MUST:
    1. Order, travel to get, W2 forms
    2. Reconcile your payroll to agree to all form 941’s
    3. Add other pay items needed for W2’s
    4. Print W2’s, fix print jams, load paper
    5. Stuff envelopes
    6. Set up electronic filing with SSA
    7. Remember to file W2’s/W3’s by mail or via SSA
    8. Pay for tax tables (or license fees for payroll module) every year (minimum of $200/year)

  • with PayrollRx

    $

    • No software to buy!

    • EVERY PAYROLL PROCESSING DAY YOU ONLY:
    1. Login and approve timesheets and payroll in seconds or your rep can handle all updates to process.
    2. Once payroll is complete employees have their own portal for the pay stub viewing or printing.
    3. Upload the GL we programmed for you into your Quickbooks or other software in seconds.

    • 4 TIMES PER YEAR YOU DO NOTHING!

    Payroll Rx files all quarterly forms due, simply download the reports when you need them. Your CPA can login too!

    ANNUALLY employee w-2's or 1099's are available in the employee self service portal, you do not have to hand these out or mail!

    We will send them stuffed and sealed as needed and mail individually as needed.